Tag Archives: “Timepower”

Incongruence cost me – don’t let it cost you.

09 Thursday Apr 2020

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Ever done something you wish you hadn’t? Ever spoken down to someone when you didn’t mean to? Ever knowingly broken a rule, then regretted it? Ever judged a situation at a time of emotional disquiet, acted accordingly and then realised you had it wrong and always did – but let your emotion rule your thinking?

I’ve done most, if not all of those. And in each case, the fault lay within my acquiescing to the deed because I wasn’t wholly acting congruently – that is, either with my own values or (and this is important) the stated values of the organisation for which I was working. I may not have agreed wholeheartedly with those values but I should have accepted and complied with them. Silly me.

In lesser circumstances, the lack of integrity had short term results – poorer relationships that meant reluctance to engage with someone when I really needed to do so. Phone calls being put off, visits being postponed, and so on.

In the worst case, I felt I had to leave my job. Not entirely because of the offending act but because of the untenable situation it left me in. Nevertheless, the time management/productivity consequence of my failure to act with congruence was no job to manage or to be congruent about.

In TimePower, Charles R. Hobbs discussed how a lack of personal integrity – which I never thought was different to professional integrity but my job loss suggests otherwise! – causes problems not just in the productivity sense but also in terms of our own sense of self-esteem.

(I’ve known people use the term ‘personal self-esteem‘. What other kind of self-esteem could there be?)

When we fail to meet our own standards we tend to dwell on that failure. I’m not talking about failure in the sporting sense. If we didn’t fail to win at sports, no-one else would, either. To paraphrase Ziglar, if someone didn’t come second the winner wouldn’t have been first, they’d have been ‘only’. I’m talking about the kind of failure that our conscience tells us is our own damn fault.

In other words, failing to act with integrity – congruence with our personal beliefs or those we have adopted – wastes time in self-examination, further self-doubt, lack of self-confidence and, potentially, a whole host of other things that stop us doing, effectively, what we are supposed to be doing.

Now ‘retired’, I find that my biggest regret isn’t the lost money I would have earned, but the inability to do the work I had the opportunity to do. And the realisation that even when I wasn’t happy at work, I could have been. Which is an odd thing to write about stressful work but it’s true. I now have less to manage my time about, and less of a need to have high professional standards.

Which isn’t to say I won’t have high amateur standards!

Of course, some lucky people have no personal or professional values, so their integrity can float around complying with anything it likes, so they never fracture their self-esteem.

And do you realise just how much you can’t trust those people?

In conclusion, therefore, I encourage you to spend time identifying your values fully, then decide whether you’ve complied with them so far and then how you’re going to be congruent with them from now on. That’s NOW ON, not ‘in the future’, which is a bit nebulous. If you need help in doing that, it is available HERE. At no cost.

It IS worth the effort, and NOW is the time.

Stretch yourself – be like Pregnancy Pants.

27 Friday Mar 2020

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“Sometimes things can go right only by first going very wrong.” Edward Tenner

And here we are. We exist at a time where the whole world has come to a grinding crawl, with the retail and hospitality industries taking a big hit. Which means that we, the citizens, denied our access to the dopamine of retail therapy and the opportunity to get away from it all suddenly find we have to find some other way of feeling good and ‘finding ourselves’.

Charles R Hobbs, of the original, non-Brian Tracy title TimePower, observed that when we go on holiday, the first thing we do on arrival is recreate the Comfort Zone that is home. First, we check the TV channels, and then we find out the wi-fi password. Is he right? Be honest.

Today, the comfort zones of shopping and the workplace have been denied to many, and to be fair that has resulted in a lot of imagination being utilised to cope with new challenges, which is arguably Mankind’s greatest skill. And as one esteemed philosopher put it, Mankind’s development has been the result of Challenge – Response.

The Challenge today is how to live in a confined space and feel happy, secure and productive for the period of the Lockdown. Of course, the nature of this lockdown is, shall we say, a bit like pregnancy trousers – there’s a bit of leeway that will expand and contract as needs demand.

Notwithstanding the ability or otherwise to do your paid work, we have a twenty-day window to:

  • Discover Kindle e-books, which can be in your lap in seconds and can feed your mind on a subject of interest to you.
  • Access on-line courses which can make you more employable.
  • Do all those jobs around the house that have needed doing. (My kitchen FINALLY looks organised.)
  • Talk to your partner and kids.
  • And your neighbours, whether they work for the NHS or not.
  • Telephone friends, neighbours and workmates using those unlimited minutes you’ve paid for.
  • (Personal favourite) Study The Seven Habits, First Things First and Principle-Centred Leadership and discover new ways of thinking – how to think, not what to think – an important distinction. All available on Kindle and, if you’re clever, very cheaply.
  • Read my blogs more often.

All of the above ideas, and any you can discover for yourself, will mean that you come out of the other side of this a better person, more organised, and possibly even more productive than before.

But, above all, doing something like those things will absolutely, unarguably and without fail MASSIVELY increase your sense of self-esteem – the value you place on yourself.

Go on – don’t just be a public hero like everyone else. Stretch yourself.

Win a Private Victory as well.

Use your intelligence – all four of it.

04 Wednesday Mar 2020

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“I have to live with myself, so I want to be fit for myself to know.” Edgar A. Guest

If we accept the Four Intelligences, specifically Physical, Emotional, Intelligence and Spiritual, then we must also acknowledge that the optimum way to live would be to have all four of them as fit for purpose as possible. Unfortunately, as I see so many people sweating themselves silly in gymnasia (at a time when sweating in a crowd is potentially harmful), what I see is a focus on the physical by people whose ‘other’ fitnesses are being neglected.

The gym bunny who spends as much gym time in front of the mirror as he does on the weights: the runner who is watching ‘Loose Women’ when she could be listening to a good book: the keen jogger who follows their session with a pie: the exerciser who interacts with no-one unless they have to.

All will be physically fit, but how much effort to they put into training their other endowments?

Don’t misunderstand me – there will also be people at the gym who do exercise their whole person. In the main, however, I’m guessing that the vast majority of us don’t exercise in all four areas as much as we could, although we do exercise 2 or 3 endowments to a reasonable extent.

I bemoan the fact that I am unwilling to exercise like a trainee Royal Marine, but I do read a lot, love my family and have a sense of what I want to contribute. Three out of four ain’t bad. And those three, along with the fourth, could benefit from more attention, occasionally.

How about you?

Are you exercising in one or two areas while neglecting the others? If so, it’s never too late to begin addressing your other needs to a degree that you will benefit.

Physical – just eat and drink less or more wisely, and park further away from your home. 😮

Mental – read widely, not just professionally. Good fiction, informative historical articles, and the like.

Social – get out more, contribute rather than just attend. Write a personal journal.

Spiritual – find some meaning on what you do day by day, write a personal mission statement and fully live in congruence with your values.

It is harder than ‘just living’ but the rewards in terms of self-esteem and, I would suggest, the respect from others that follow, are well worth the effort.

But be careful not to get caught up with false prophets and doom-cults! Make sure that what you learn and what you do are positive in terms of content and intent.

If you’ve noticed, a lot of successful people do all of those things. Perhaps they’re on to something?

 

Sé español*

04 Tuesday Feb 2020

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I’ve been sitting at the laptop for about 30 minutes, browsing professional and news sites with a view to finding some inspiration for today’s lesson, listening and singing along to Keane’s ‘Everybody’s Changing’. I do quite a good rendition, you know. It’ll be on my next Karaoke playlist because my cough is causing Bat Out of Hell issues. Which will disappoint my fans.

I was stumped. And I was stumped, in part, because I’m pooped. And that was the inspiration, oddly enough.

Why aren’t we allowed to be tired?

If you were to read and wholly subscribe to the personal development/self-help literature and the prognostications of those who speak at huuuuggggeee events (and don’t be mistaken, I’ve loved the ones I have attended), then ‘being tired’ is not an option. To listen to them, we must feel energised all of the time, even when we’re asleep – but we aren’t allowed to use coffee, BTW. Thanks for the help, Tony.

But the truth of the matter is that we all get tired, and sometimes we get fatigued at a most inconvenient time. In some occupations this is not a problem and you can work around it by managing the tasks you have to do around the way you feel in the moment.

But for the majority, ‘being tired’ is disallowed as an excuse, so ‘feeling depressed’ has to be used because we live in a woke world and people must acknowledge your right to feel down. But not your right to be pooped.

Okay, maybe that’s a bit cruel and over the top, but when has, “Sorry, I’m knackered,” been accepted by a manager? Even a manager who’s as knackered as you?

So let’s start a movement. Or a still-ment. Let us acknowledge that all tiredness, other than that which is self-imposed by staying up all night for the Super Bowl in the UK even though you have never watched a single round beforehand, should be as acknowledgeable as a justification or reason for a brief stoppage. After all, in Spain, it isn’t an issue to have a kip in the PM. Psychologists have shown it to be beneficial. Unless you’re the only pilot, in which case “WAKE UP!!”

Find a suitable spot and close your eyes for ten minutes. See how much better you feel afterwards. Are you up for writing a small LinkedIn post?

Good. I’m off for mine. Sleep tight.

 

*Be Spanish

Juggling is for Jugglers.

14 Tuesday Jan 2020

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In 2006, I attended The Seven Habits Workshop run by FranklinCovey in the UK, at their then HQ in Banbury, Oxfordshire. It was facilitated by the skilled coach Stephen Smith who, like me, looked a lot younger in those days.

During a ‘Why are you here’ session, Stephen asked the hitherto reluctant, waiting-to-see-how-the-land-lies participants “Well, do you want to improve your work-life balance?” As one might expect, we chorused in a fashion designed to at least give the impression of enthusiasm, “YES!”

“Okay then, let’s see just how much more work we can get out of you, then.,” said a smirking, ‘I-knew-you-were-going-to-fall-for-it’ Steve.

Very few people want to skew their work-life balance in favour of the former. Which is odd, really, because so many people do unconsciously skew their lives that way.

I know people who work every hour God sends in an effort to maximise income, only to swear blind that their ‘family comes first’. Which is not to say that they’re lying, just that what they are doing (working) may not be what they think they’re doing (providing a secure lifestyle for their family).

And I say that because I wonder if they’ve asked their families do they want mummy/daddy working for mo’ money – or do they want mummy and daddy present.

(I suppose teenagers may provide a different answer, depending on the level of gadgets they have or want.)

I believe, as do many in the ‘family field’, that what families need more than anything else, is presence. They want Ma or Pa to ‘be there’ at school concerts, recitals, sports events – and above all to be waiting when they need picking up. Selfish, really. But that’s what kids want.

Go home, be present. At least sometimes.

On another tack, in terms of the balance between work and ‘life’, since Steve regaled us on the matter the world has changed to the degree that the lines between work and ‘life’ have blurred. We are, thanks to the smartphone, available to work when at home, and home when at work. Few think about the appropriateness of crossing the divide. Most think it’s alright to interrupt people when they want, because they can. You may notice that phenomenon when you’re chatting to A and B butts in without an ‘excuse me’, because the smartphone has legitimised interruption.

Of course, in terms of the aforementioned work-life balance ‘thing’, when either interrupts the other our eye is taken off the ball in the moment. Concentration wanders, mistakes are possible, disaster can occur.

As far as possible, and in recognition that I use the word ‘appropriateness’ in this article, try to keep communication under the right heading. Work for work time, life for life-time, at least as much as you can manage. It’s the most productive approach to ‘The Balance’. It means you can get work done without thinking about cooking dinner, and it means putting the right amount of salt and butter into the mashed potato without wondering if that report you submitted is in the right post-tray.

Damn – now I’m hungry………………

 

For more, read this book!

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Time Management = Emotional Control = Stress Management.

13 Monday Jan 2020

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The first paragraph of TimePower by Charles R. Hobbs (Harper and Row, 1987) reads thus:

“How often do you have the kind of day when you feel like you hold the world on a string? It’s the kind of feeling you would probably like to enjoy more often. The moment when you feel this way is the moment when you are most in control of the events in your life: most in control of what you are doing, most in control of your relationships with others. As your ability to control events increases, those exalted moments become more frequent.”

The counter philosophy to that paragraph must therefore be that you are most stressed when the opposite is true – when you feel least in control or, worse, when you feel completely out of control in terms of the events in your life and your relationship with others.

Note the use of the word ‘feel’ in both of these paragraphs. I spotted it for the first time when I read the paragraph last night. Then I realised:

To be content with your control of your time and relationships, you don’t necessarily have to be in control.

You just need to feel that you’re control.

Quite profound.

I had a supervisor, once. We called him a shit magnet. (Sorry.) When he came into work, it was as if all the robbers, rapists and murderers had been waiting for him before acting. Oh, and all the wanted persons in Wales got arrested, too. All at the same time, but hundreds of miles apart.

He never skipped a beat. He would quietly look at what was happening around him, decide what needed to be done, and then quietly delegate or act with an appropriate level of urgency. For those around him, his calm was catching. And part of his process was to think with a pen and a book in his hands.

Despite the fact that there was no way he could be in complete control of what was going on, he took enough action to feel as if he had it all managed. Maybe more than enough. But he felt in control, and his calm attitude and approach manifested itself in the rest of his team feeling as though they were in control, too. We didn’t feel stressed, either.

The only truly effective way to ‘feel’ this way is to have a complete, systematic approach to ‘stuff’ that means you can prioritise what needs to be done, dump what need not be done, and fit anything else around those decisions.

What this lesson says to me is that, to a certain extent, time management as most people would understand the term is a key technique for emotional- and stress-management. One which few counsellors, coaches and managers seem to realise, promote and/or teach.

Traumatic incidents aside, stress is frequently the result of a build-up if unaddressed issues. It’s not the pile of paper that needs dealing with – it’s the way you feel about that. It’s not that appointment you won’t manage to keep, or which you aren’t prepared for – it’s the way you feel about being late or unprepared. It’s not that conversation you need to have but the way you feel about what happens if it doesn’t go well when you finally manage to have it.

And all of those feelings can be controlled by taking the ‘time management’ actions people like Hobbs, Covey and Smith promote. Deciding what needs to be done, making a plan that helps you act on that decision, and then executing that plan. Once you have that level of appropriate control, your feelings about those events change for the positive.

Go learn time management.

We don’t ‘live’ in years – why do we goal-set in that unit?

11 Wednesday Apr 2018

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This is a Rant.

Most goal-setting advice tends to focus on the setting of 1-, 3-, 5- and 10-year goal plans. Best Year Yet and YB12 go for a 1-year plan as their core idea while business-related goal-setting advice tends to go to the max. In general, all goal-setting programmes promote the setting of a long-term goal supported by medium- and short-term ‘goalettes’ that result in the longer-term goal being achieved bit by bit.

There is nothing wrong with any goals programme I have ever seen, in that regard.

What I DO find difficult is this: life has a tendency to bu66er up those plans. I think that there are two reasons for that.

Of late, I have committed to the provision of various services – speaking club, professional Institute, driver mentoring. Those services are over and above my proper job, which takes up three days a week. Those additional services take up half-days at a time of what’s left – and that’s just execution and exclusive of any preparation time.

To a large extent, ‘D: None of the above’ is the answer I would give to the question ‘Which of the following represents action taken in pursuit of your personal goals?’ The time I spend on planning and executing those activities impacts on any time I have available to focus on new ‘stuff’.

The obvious response will be that I should stop doing them and focus on my own objectives, but that is too easy an answer. The reason for my ‘future failure’ is plain, though: Those commitments represent my success with earlier goals and compliance with my values/unifying principles. In other words, my inability to be goals-focused now is a direct result of my success in the past. It’s my own damn fault!

How annoying is that?

But another thing about setting 1-year (etc.) goals is the fact that goal achievement is a rolling programme, not something ‘done’ by year end while no new goals are set, no new roles and responsibilities are discovered, and nothing happens to stop you.

Life gets in the way, and a completed goal almost automatically results in the creation of a new one that crosses that ‘1-year’ deadline date, which in turn establishes a new start-date for that goal while the others still rely on their own start-date. We don’t goal-achieve Jan 1st to Dec 31st and then start again. School years, the financial year, the Resolutions year, our new job, sports and social seasons – they start their ‘year’ all over the place, so the rationale for specific goals set in the currency of ‘years’ is flawed.

To paraphrase Orwell : Deadline dates Good – units of time Bad.

The answer? I suppose it is to stop thinking in terms of the year as a unit of time within which to achieve things. If we consider Parkinson’s Law (which states “Work expands to fit the time available for its completion”), then it is self-defeating to spend a year doing something which could be done in 4 months if we just worked better.

Abandon ‘year-long goal setting’ and  work more effectively. But be aware that in accordance with the philosophy in my book The Three Resolutions , any completed goal – particularly a professional goal – will result in new, welcome and occasionally unwelcome impositions on your time.

100-Day Challenge, Day 44. And about a ‘Cure’ for Stress.

13 Sunday Aug 2017

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This week I have been mostly exercising every two days, eating sensibly and producing like a dervish. I discovered that ‘being on holidays’ equates to ’90-120 minutes a day dealing with voluntary tasks’, in that two days of this week felt like I was one of those CEOs who claims to get a million emails a day. Every single one I dealt with generated two more, I swear. Hence this input on Stress.

Stress is self-imposed. (Cue anger.) Okay, let me temper that a bit.

On Monday I went to Cardiff Yes Group, a post-Tony Robbins event ‘alumni’ event where personal development lecturers keep the audience ‘on track’ with their commitments. All are welcome, and there are UK-wide events available.

The speaker suggested that (one of) the reasons for stress arise from overwhelm and an inability to cope with change and pressure because life/we/bosses etc haven’t allowed time for our neurology to get respite from the constant changes of direction (e.g. from interruptions like constant demands for attention from emails). That inability to cope can be genuine and physical, or it can be a perception. By that, I mean that the stress is all too real to the sufferer but if they weren’t so pressured they’d realise they could control it, if they only knew how.

In other words, the stressed individual says, “I have 101 things to do and I just can’t see a way to do it.” The individual with a control strategy says, “I have 101 things to do today and 8 hours in which to do them. Do-able.” That is 480 minutes – about 4.5 minutes a ‘thing’, and for every ‘thing’ that takes a minute, that rate expands.

Time management might seem like a management cliché but in my opinion, from years of applying it, time management properly taught, accepted, encouraged and applied is an absolute – yes, absolute – cure for stress.

Please understand, I am not talking about stress resulting from trauma, accident, disaster, relationship failures and so on. That’s different, even if some relevant TM training can help. I am talking about task overwhelm in work and in the home.

Charles R Hobbs, in his epic book ‘Timepower’, suggests that high self-esteem is served by the ability to be in control of events. I am fairly confident when I suggest that those with genuinely high levels of justifiable self-esteem (as opposed to ego) rarely suffer from work-related stress. And that is because they are, or they feel they are in complete control of what’s ‘appenin’, OR they know that they can take control – even of the unexpected. They have techniques and approaches that enable that control.

In the mid-1990s I had what I call ‘an episode’ where this 6’ tall, macho, fightin’, drivin’, chasin’, action-man copper left a boss’s office in tears and went home before his shift was due to start. (Short version, I think it was slow burn.) Fortunately, I had been reading The 7 Habits and books like Timepower for years. I went home, took the wife and kids out for a family meal, and took stock. I recognised that what was happening was a stress build-up.

Then I took control and decided what I was going to do about the situation. I was back at work within 48 hours asking for what I needed to regain control. And got it. Never happened again.

We all know of people who do the tears thing and aren’t seen for months. They lost control and didn’t or couldn’t get it back, and that was because they didn’t know that there was an alternative to pills.

Values-based time management – might not be penicillin but by all that’s holy it’s a damn good treatment for what ails a lot of people.

Try it out. My book or theirs, you decide. It’s you who controls your decisions if you want to.

 

Be wise – buy the right book. And keep it.

30 Tuesday Dec 2014

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“What is wonderful about ‘wisdom literature’ is that, to the degree that we find patterns, consistencies and themes, it represents the most validated database in all human experience. To ignore it – not to try to learn from it – would seem an absurd disregard of resource.” Stephen R Covey

I have friends and family who deride my reading of wisdom literature. Yet they are good people. So – did they learn how to be good people by accident, or did they learn from good people how to be good people? And, if so, what is so odd about such people writing about what good they represented and exercised, so that those who did not get such wisdom taught, could learn from it.

Numbskulls.

Intelligent people read. They read what serves them and they read in an effort to discover what might serve them. If they read something that is out of kilter with what they believe, fine – at least they are better informed. But if they discover, as I did, something that astounds them – what an incredible opportunity for the next part of their lives!

I’ve pointed out before that books like The 7 Habits are rarely seen in charity shops. That book, to use a relevant example, has sold 25,000,000 copies. I think I saw one copy in a charity shop, once. Other books of that genre, including TimePower by Charles Hobbs (not the title-stealing version by Brian Tracy) I have still to see.

You see – and this is a guess because researching it would be impossible – books like that are seen by those reading and owning them to contain valuable, revisitable wisdom.

That’s why I have a library full. And Dan Brown goes back to the charity shop where I got it.

Computer or Paper Planning?

31 Friday Oct 2014

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I’ve just been reading “Effective Time Management Using Microsoft Outlook to Organize Your Work and Personal Life” By Lothar Seiwert and Holgar Woeltje. Luckily I bought it ‘Used and New’ from Amazon for under £3 because to be frank, it’s hard work.

I am a great believer in and user of a paper planning system, but as someone who uses a computer all the time I was interested in seeing how I could use Outlook as a time management tool, not only to see if it would be of benefit but also because I am a quasi-time-management consultant in my own mind and it pays to be familiar with alternatives.

It may have been poorly translated but although I pride myself on having a slightly above average IQ (about 101?) I spend half my time re-reading paragraphs to understand what the book is trying to tell me to do. Occasionally the book introduces a concept as if you know what the writers mean, then says ‘we’ll explain later in the chapter’, leaving you wondering whether you should jump ahead and learn something so you can follow what you just learned.

Anyway, I have concluded that while life management through Outlook or other computer planning systems has its place for those who sit at a computer all day and have no life away from it, and it IS a good system IF you can understand and fully utilise it – to be fair it’s a good system if you can only use half its facilities – you cannot beat a paper planning system for simplicity, adaptability and portability. I could understand Charles Hobbs Timepower and Hyrum Smith’s “The 10 Natural Laws of Successful Time and Life Management: Proven Strategies for Increased Productivity and Inner Peace” in one or two readings. The same applied to Dave Allan’s Getting Things Done, another simple system.

The only caveat is repeated appointments and tasks can be done once on a computer, while they need to be repeated on a paper planner. And you may have to wait until October to start planning next year properly. But how lazy do you have to be to be unwilling to write something more than once? And if it’s repeated often enough and is routine – why do you need to rewrite it anyway?

Paper for me. Probably always will be.

Don’t get me started on driverless cars.