Tag Archives: “time management”

Covey/Hobbs Vs GTD – a War not Worth Waging.

18 Sunday Feb 2018

Posted by in General, Time Management

≈ Comments Off on Covey/Hobbs Vs GTD – a War not Worth Waging.

Tags

, , , , , ,

Some of you will have no idea what that title means, so that’s as good a reason as any to READ THIS BLOG, is it not? 😊

The title refers to what may, on first glance, be conflicting time management methodologies. GTD is ‘Getting Things Done’, explained in the excellent book of the same name by David Allen. (Make sure you buy the 21st Century update.)

GTD is a list-based system. (Now it gets complicated.) The idea is to collect all your unfinished business, including ‘projects’ which Allen defines as anything that requires more than one step to complete. Having done that, you go through the list and complete all 2-minute jobs. Then you are left with a list of things which you can (usually) only do in a certain place, at a certain time, with a certain person, etc. For example, some of the things may be tasks you can only do ‘At Computer’ so they would then be listed on a list entitled ‘At Computer’. Or ‘At Shops’ for shopping, or ‘In London’, and so on. Time- and day-specific tasks – and ONLY those – go on a calendar (diary page). The lists should have on them only ‘next actions’, the things you have to do next to get the projects done.

That really is an idiot’s guide, and Allen’s system has a lot of thought/psychology and method behind it which this little blog can’t cover.

The Covey/Hobbs system is values/mission-based, and further sub-categorised into Roles. Your mission dictates your activities, which are carried out through the roles you perform in life. For example, I am a trainer, investigator, driving coach, speakers club president, company director unconnected to those other roles, and family bod. You create your goals in role-context, then plan execution of bits of your goals into your planner as priorities. (I’ve explained this before and it’s explained fully in my FREE BOOK.)

Zealots in either case would argue for their preferred option. GTD-philes would argue that lists equate to freedom while Covey/Hobbs is restrictive. Covey/Hobbs would argue their way supports a sense of meaning and peace, while GTD is ‘just’ about productivity, and productivity is not as important as meaning. Deeper analysis would identify further objections to the opposing philosophy, and more supporting evidence for the preferred way. Who has time?

I have a different outlook. I think the GTD Way of collecting all your incompletes, doing the resulting 2-minute jobs and planning the others is an excellent way to get control, while the Covey/Hobbs method is an excellent way of keeping control once you have got it.

My evidence?

People have asked me how I manage so many responsibilities (job, home, family, IAM, IPI, Cardiff Speakers Club,) and my answer is that I can do this because of my mastery of the Covey/Hobbs method, but if I was to take on those responsibilities all at once I would start with GTD until I got things compartmentalised.

I feel this way because both GTD and Covey/Hobbs promote

  • planning at the start of a week,
  • scheduling the things that can or could be done at a particular time (your priorities, which can include your personal priorities),
  • then making lists of the things that need to be done but which have no appointed time.

Both require knowing the end result in advance and deciding what to do about it next. Overthinking it may identify one as requiring ‘task-to-objective’ thinking while the other would be seen as having an ‘objective-to-task’ perspective but in all practicality, they end up being the same process, which is asking “What I gotta do to get what I wanna get?” and then planning to do that action, somewhere.

GTD would have you put them on separate lists, whereas Covey/Hobbs would have you actually plan them into a day. Both philosophies advocate carrying the system with you. GTD would say separate lists obviate re-writing that which is not done, while the alternative is to rewrite unfinished tasks in the next day’s list. (Which takes seconds, or even less if you’re a digi-planner. Oh, the time saved……)

And that, lorries and gelatines, is the only difference. Which is hardly a difference over which one should declare war.

As always, my advice would be to master your preferred method and leave the other well alone, because there is a tendency to try and do both at the same time and when you do that your head gets cluttered – which defeats the objective of either style.

Pick one. Master it. And reap the rewards.

 

Oh, and unlike all those GTD examples of people who get an e-mail a minute (and I have never, ever met one), I get about 10 a day. Makes life a tad easier.

“That’ll do.” Er, no it won’t.

07 Sunday Jan 2018

Posted by in Character and Competence, Uncategorized

≈ Comments Off on “That’ll do.” Er, no it won’t.

Tags

, , ,

In a piece about the American education system and the perception that it was mediocre, Dr Bruce Lockerbie wrote a piece explaining why he thought that this wasn’t so. He listed the students that were taught by teachers who were assisted by support staff assisted by manufacturers, writers and editors who were assisted by policy- and law-makers and money. Each flea had a smaller flea, as they say. Each of those supporters were, or were the responsibility of, individuals. He concluded:

“Schools aren’t mediocre, but some of us who are administrators or teachers, and our students, have been half-hearted about our management, our teaching, their learning. You see, mediocrity is first a personal trait, a personal concession to less than our best, an individual lethargic resignation that says, “I guess good enough is good enough.” Soon, mediocrity metastasises throughout the body politic, causing the nation to be at risk; but always remember – mediocrity begins with ME!”

In the main, we all want to do a great job. We want our performance to be above reproach and our results to reflect the effort we put into our work, our relationships, our very lives. So why is it that we eventually resign ourselves to being and doing less than we are capable of?

We make excuses.

In fairness, those excuses can be quite valid, to some extent. We try hard, bash our heads repeatedly against rules, regulations, other peoples’ objections, obstructions and obfuscation and City Hall, and eventually we are beaten into thinking “I guess good enough is good enough.”*

Occasionally, the availability of time and materiel impact on our efforts and we do the best we can with the time and resources available – which I consider a valid ‘good enough’ – but now feel guilty that we couldn’t do better. In my own line of work, our effectiveness in terms of client service is often frustrated by the clients themselves, who kick off a process and then step back and absolve themselves of further responsibility despite an explicit need for their further involvement.

Sometimes, however, even as we say them silently to ourselves, we know that the excuse we are making is exactly that – a statement designed to excuse a temporary unwillingness to put a piece of ourselves into something which may increase our workload. Sometimes it is because we know that we are metaphorically digging a hole with the sole intention of merely filling it again. We see no conceivable result at the end of our toil, just the toil itself.

I don’t have ‘the’ answer, and I am certainly guilty of having such thoughts from time to time. But I do have ‘an’ answer.

Stephen Covey opined that ‘the enemy of the best is the good’.  Therefore, my advice to you and to me is to just try harder to make the effort to be better than mediocre. It may seem pointless in the moment to strive for a particular outcome, but that striving is a way of learning to do it better, faster, and even cheaper next time. It serves creation of our own system, which in turn can help create a standard that others can follow, to the benefit of all. That’s all Three Resolutions in action.

Why do you think software keeps developing? It’s because someone has discovered, possibly through frustration, that there is a better or more complete way to achieve a digital outcome.

My advice, dear reader, is – don’t be mediocre, be the best you can be all of the time. Or at least try. Even if you don’t quite hit perfection you’ll be a lot closer than you were. And a lot better than ‘good enough’.

A LOT better.

 

*The funny thing is that those people who browbeat and have their own sense of ‘good enough’ for their work expect you to maintain an excellent performance to which they sweetly avoid committing when it comes to their own roles.

Attendance is optional, productivity is not.

20 Wednesday Dec 2017

Posted by in Discipline, General, Time Management, Uncategorized

≈ Comments Off on Attendance is optional, productivity is not.

Tags

, , , , , ,

Larry Winget, American motivator-with-attitude, says in the introduction to his book, “It’s Called Work for a Reason!”,

“Bye honey, I’m off to work!”

Oh, bull! You aren’t going to work at all. You are going to the place that isn’t home, where you have to dress a little better than you do around the house. You are going to a place that is full of other people who also just lied to their significant others. You are all liars – you AND those people you say you work with. You say you are co-workers, when the truth is you’re only co-goers.”

I admit I chuckled a bit at that. I am in an envious position where I can manage my workload and, getting it done quickly with (slightly imperfect) time management expertise, I have more down time than most. I try to do an excellent job, but am most challenged when I, like you, are trying to do an excellent job when another expectation-of-an-excellent-job rolls up, closely followed by more. It’s hardly surprising that we want a quiet 10 minutes to prepare for more work.

But Larry does have a point. We are paid to do more than turn up, we are (as my first employer actually told us on an induction course) to put in a good hard day and go home pleasantly tired. Unfortunately, the world has changed and that is now harder to do.

I’m not talking about back-breaking manual labour, even though that is ever-so-slightly less back-breaking than even it was.

The world has changed in that our ability to focus on ‘work’ has been severely compromised by our inability to focus properly on anything! Mobile phones pinging, bleeping, ringing or just being in view mean we MUST check them several times an hour – even if only to see why we HAVEN’T heard a ping or a bleep or a ring. Downtime also excuses a quick Facebook/Instagram/Snapchat/WhatsApp session, doesn’t it?

Perhaps this is why we are now providing courses on ‘How to manage millennials’, a concept that confirms surrender to the ‘me’ generation, rather than suggesting, firmly but politely, that they are being paid to benefit the employer, they CAN be replaced if they don’t work hard enough, and the sun does NOT shine out of their baby-smooth bottoms.

You are paid to work, to produce.

Now, a slight counter-proposition, too. If you are not paid ‘just to be there’ as I suggest, then IF your productivity is good/excellent, IF your standards are high, and IF you can be seen to be a worker, THEN liberties can be given and taken.  I recall an amusing story about a CEO who wanted a manager to have a word with an employee who turned up at 8AM, but went home at 12 noon and played golf all afternoon. After some enquiry, the manager told the CEO, “He’s the most productive employee you have! Get him to teach everyone else how to do that and we’ll be rolling in it!”

Work is measured by RESULTS, not merely PRESENCE. But if you can produce the first through maximising the use of the latter without burning out, your job will be safe. Wherever you work.

 

I’m using a WIG. Or Four.

26 Sunday Nov 2017

Posted by in Character and Competence, Discipline, Uncategorized

≈ Comments Off on I’m using a WIG. Or Four.

Tags

, , , , ,

Hello. I’m back.

I went away because I was a bit tired of espousing personal development philosophy while manifestly failing to come up to my own standards. Furthermore, as a direct consequence of said lack of integrity and the physiology that resulted, I felt bloody terrible. I had (still have) a dodgy knee, but carrying 42 lbs of spare weight wasn’t helping. All that weight was on my front, which probably didn’t help with the back. I was constantly tired when I woke up in the morning, and I was motivated only by virtue of the fact that I would do things only if they were on my prioritised action list in my planner. I could simply avoid doing things by not putting them onto the list. I needed space.

I booked some time off from work, and set myself only four WIGs – wildly important goals – for the 18 days available.

  1. Stick to a diet that had worked in the past.
  2. Go to the gym on every free day (i.e. those when I did NOT have whole days dedicated to other events – which only amounted to 2, anyway).
  3. Finish the edit of Police Time Management so that I can sell it through my professional body’s website.
  4. Clear and organise my attic.

Might not seem much but I had various events, meetings and other commitments to fill my time. Those 4 were the specific outcomes or strategies I chose that would address many of the physical and mental blockages that were causing my malaise.

How did it went?

  1. The diet I chose is known as the Natural Hygiene Diet (look it up). In a nutshell, only have EITHER a protein OR a carbohydrate ‘main’ accompanied by vegetables or salad, and avoid (as far as is reasonable) heavy sauces and other taste bombs. Eat lightly, and use fruit as your treats. It’s Slimming World without the sins. I also ate only four slices of bread the whole time. My only variance was a bit of a treat after a day-long conference and drive home, where I indulged in a sandwich snack and some sweeties.
  2. I surprised myself, here. I went to the gym every day but the two days when I had all-day commitments, sat on a static cycle for 45 minutes (and pedalled!), pushed some weight and did some gut-stressing leg raises. I even took my kit to an overnight halt before the aforementioned conference and did it in the hotel gym.
  3. I finished the edit far quicker than I thought and it will soon be available for purchase either on its own or as a freebie on an investigator’s course.
  4. This was a challenge because of an unexpected obstacle known as ‘other people’. I found it easy to sort out ‘my’ stuff – chuck, charity, colleagues, keep. Other people – predominantly ‘review, keep, put back’. And their proclivity for finding other things to do which could be done better/at other times/not at all, but seemed to pop up just when I was climbing the attic ladder.

How did I feel? Much to my surprise, by day 12 I felt physically much fitter, lighter, and more disposed to movement. On the final, 18th day, I weighed myself and I had lost 11.15lbs.

The attic is tidier and, most important, I can get at anything I need at short notice. (And I found some stuff I’d been looking for, for months!)

Success!

But why? Why did it work now and not before?

Anthony Robbins often says that when we change, it is for one of two reasons – inspiration, or desperation. The 100-Day Challenge, which I manifestly failed to execute, was born of the former, while the success of this moment was clearly, unequivocally and sadly founded on the latter.

I have said before that the principles (of successful living) work if you work the principles. The principles I worked this last 3 weeks were:

  1. WIGS. I set only four Wildly Important Goals, around which any other things were organised.
  2. Time Management. I recognised that I was sitting around ‘saving time’ and not ‘using time’, so deciding to use the gym at a specific time every day (4pm) was better than leaving it to ‘IF I have time’.
  3. Sensible eating. I realised that when I have been stuffing my face it has never, ever been because I am hungry. It is because I am bored. And I realised that seconds after a meal was completed, the ‘event’ was over and my mind and body had already forgotten. So why go to that effort? Just eat sensibly and feel just as ‘forgetful’, but healthier!
  4. I learned to cook omelettes, scrambled eggs and poached eggs. Thanks, Delia. Masterchef beckons.

One sobering event. Early on, I was at the gym when I met a friend I have known over 20 years, and I mentioned I was on leave and intended to use it daily. On day 11 I met him same place (and time) and he said, “I didn’t think I’d see you again.”

What does that say about me? What have I been communicating over the years, at least in terms of my physical state? Evidently, I have been saying, “Here I am again, this week’s fad. It won’t last.”

No more.

100-Day Challenge, Day 44. And about a ‘Cure’ for Stress.

13 Sunday Aug 2017

Posted by in Character and Competence, Time Management

≈ Comments Off on 100-Day Challenge, Day 44. And about a ‘Cure’ for Stress.

Tags

, , , , , ,

This week I have been mostly exercising every two days, eating sensibly and producing like a dervish. I discovered that ‘being on holidays’ equates to ’90-120 minutes a day dealing with voluntary tasks’, in that two days of this week felt like I was one of those CEOs who claims to get a million emails a day. Every single one I dealt with generated two more, I swear. Hence this input on Stress.

Stress is self-imposed. (Cue anger.) Okay, let me temper that a bit.

On Monday I went to Cardiff Yes Group, a post-Tony Robbins event ‘alumni’ event where personal development lecturers keep the audience ‘on track’ with their commitments. All are welcome, and there are UK-wide events available.

The speaker suggested that (one of) the reasons for stress arise from overwhelm and an inability to cope with change and pressure because life/we/bosses etc haven’t allowed time for our neurology to get respite from the constant changes of direction (e.g. from interruptions like constant demands for attention from emails). That inability to cope can be genuine and physical, or it can be a perception. By that, I mean that the stress is all too real to the sufferer but if they weren’t so pressured they’d realise they could control it, if they only knew how.

In other words, the stressed individual says, “I have 101 things to do and I just can’t see a way to do it.” The individual with a control strategy says, “I have 101 things to do today and 8 hours in which to do them. Do-able.” That is 480 minutes – about 4.5 minutes a ‘thing’, and for every ‘thing’ that takes a minute, that rate expands.

Time management might seem like a management cliché but in my opinion, from years of applying it, time management properly taught, accepted, encouraged and applied is an absolute – yes, absolute – cure for stress.

Please understand, I am not talking about stress resulting from trauma, accident, disaster, relationship failures and so on. That’s different, even if some relevant TM training can help. I am talking about task overwhelm in work and in the home.

Charles R Hobbs, in his epic book ‘Timepower’, suggests that high self-esteem is served by the ability to be in control of events. I am fairly confident when I suggest that those with genuinely high levels of justifiable self-esteem (as opposed to ego) rarely suffer from work-related stress. And that is because they are, or they feel they are in complete control of what’s ‘appenin’, OR they know that they can take control – even of the unexpected. They have techniques and approaches that enable that control.

In the mid-1990s I had what I call ‘an episode’ where this 6’ tall, macho, fightin’, drivin’, chasin’, action-man copper left a boss’s office in tears and went home before his shift was due to start. (Short version, I think it was slow burn.) Fortunately, I had been reading The 7 Habits and books like Timepower for years. I went home, took the wife and kids out for a family meal, and took stock. I recognised that what was happening was a stress build-up.

Then I took control and decided what I was going to do about the situation. I was back at work within 48 hours asking for what I needed to regain control. And got it. Never happened again.

We all know of people who do the tears thing and aren’t seen for months. They lost control and didn’t or couldn’t get it back, and that was because they didn’t know that there was an alternative to pills.

Values-based time management – might not be penicillin but by all that’s holy it’s a damn good treatment for what ails a lot of people.

Try it out. My book or theirs, you decide. It’s you who controls your decisions if you want to.

 

100-Day Challenge: Day 37. What can YOU do in 20 mins an hour?

06 Sunday Aug 2017

Posted by in General, Time Management

≈ Comments Off on 100-Day Challenge: Day 37. What can YOU do in 20 mins an hour?

Tags

, ,

Yup. Reading the PMS daily does make a difference: I exercised after work daily, and spent the week finishing my planner pages with ticks all down the page. Lost some weight, got fitter (a bit, it’s only a week). Couldn’t ask for more.

Or could I?

Some friends have often asked how I manage to run an Institute, give driving advice, run a speakers club, do the social and side-business that those commitments entail, write a couple of books and compile this blog.

I, on the other hand, ask them how they manage to get so much done because my perception is that they are constantly being, doing and having a better social life than me, and their homes are pristine. (Occasionally it occurs to me that their houses are spotlessly clean because they’re never in them.)

When it comes down to it, the difference must be in the way we choose to spend our time and what lies behind how we choose to spend our time.

I’m not judging – the way they choose to spend their time and money may be different to how I do those things, but that doesn’t make either side ‘wrong’. It merely provides tangible proof that the things we value are different. Alternatively (and this is a bit deeper), our values are the same but the way we address those values is different.

For example – and see which side you fall – whenever I have conducted a values exercise I can be absolutely sure that for those who are parents, ‘Family’ always come at or near the top of the tree. And I look at the room and I see people who work 80 hours a week and who rarely even see the family that is so important to them.

Then I reflect on that values definition, and realise that while my value of family is defined to include ‘presence’, their value of family might just as easily (and validly be defined as ‘providing for their needs and wants by working hard to get the money that pays for them’. So we act differently on what we value to be important.

And what we ‘do’ takes up ‘time’. What I do to take up my time is write and serve the organisations I have joined. My friends spend their time differently – for example, running around after their children helping them learn, play, perform and so on. Which is something I used to do but now my kids are adults. What I do now is not necessarily what I did then. And I forgot!

How we spend our time is a reflection not only of our values but also that of our current situation – our obligations, duties, interests, and so on.

I get a lot done because I prioritise and plan my time. As a result, the reason I appear to watch so much television is because I have the time to do that. And said television is so predictable I can read a book or ‘do’ Facebook at the same time. (20 mins of adverts per hour helps. It’s amazing what you can get done in short bursts.)

Learn values-based time management. Apply what you learn to what you truly value. See if you can do more of what you value, less of what you don’t, and still get the things done that need to be done.

It is possible.

Buy My Book HERE. Read the opening pages at ‘Look Inside’. Available in Kindle or Paperback.

 

100-Day Challenge, Day 13. And a bit about kids and the world of work.

13 Thursday Jul 2017

Posted by in Character and Competence, Discipline

≈ Comments Off on 100-Day Challenge, Day 13. And a bit about kids and the world of work.

Tags

, , ,

No run today – knee trembling (no, not like that) and as I am suddenly conscious that running as often as I am when I am as overweight as I am may not serve structural integrity unless I am careful. in other words, I must give my joints time to rest between runs, and if there’s a twinge – I should take note. I’ve also been to the doctor, who thinks my numb toes may be a recovering slipped disc somewhere around L5 in the spine and I certainly don’t want to make THAT any worse. Baby steps, Buster, baby steps.

Other than that, I’ve cleared out a bucket load of clutter and I can move in my ‘office’, which means I am closing on the final chapters of Police Time Management, which I am editing to make it more up to date. And I still eat wisely.

I was briefly amused by a report in the Welsh press about the Assembly’s desire to create 1,000,000 Welsh speakers by 2050. Nothing wrong with that, but such reports always give rise to swathes of comments about the pros and cons of that particular project.

Regardless of the debate on that particular subject, it made me think about children’s education in general. Universities are complaining that students are having to be taught ‘educational basics’ when they get into that top level of education, because they aren’t learning it/being taught properly at the primary and secondary stages of school. That may be so, but there is something even worse about those levels of education – they don’t teach our children how to live.

I am talking here about ‘Second Resolution’ competencies, competencies that enable people to live and serve others because they aren’t busy simply trying to live. Where are their money lessons? Where are their ‘how bureaucracies work’ lessons? Where are their driving lessons? (Okay, maybe that’s a logistical issue but simple drivers’ education may help them get jobs when they leave – and stay alive, perhaps.) And my personal favourite, how to manage their time to be most effective at getting what they want while providing service so that others can get what they want.

Years ago, it was suggested that education was warped because it had one malign intent – to prepare children for the workplace. Well, that horse has bolted. Kids are arriving at work unprepared for it. They have a Geography GCSE but its relevance in entry-level retail or repairing computers remains to be seen.

They arrive in work unaware that they are entitled to contracts (where applicable), that the money won’t last for ever and that maintaining a CV is a good idea. They occasionally work with an unfortunate, source-unknown sense of entitlement. We now have courses now where managers are taught how to manage ‘millennials’.

I am a dinosaur, I know, but here’s how to manage any new worker. Learn these lines:

“Do as I say until you can show me you can do it properly, then develop ways to make it better. Show me you are trustworthy, then I can let you have your head. Communicate that you won’t be a liability and cost me, and then I’ll leave you to it.”

Not: “I’m sorry I am asking you to do ‘work’, really I am, but that’s what we are here to do.”

Okay, over-reaction, but the message we need to tell ourselves as much as we need to tell our kids, is that all work is noble, we learn because we don’t know it all, we all get better by doing, and we are treated better if we show respect and earn trust.

Competencies can be learned. Character needs to be instilled – by parents, by peers, by education.

And isn’t it great when a school does that?

Turn Over My New Page

12 Sunday Mar 2017

Posted by in Time Management

≈ Comments Off on Turn Over My New Page

Tags

, , , , ,

Walking my dog along the river is a four-times weekly opportunity to (a) moan about the fact it is supposed to be my son’s dog and (b) listen to audiobooks. Today I was re-listening to David Allen’s ‘Getting Things Done, the time management classic which is one practical alternative or support to the deeper time management advice provided by Hobbs and Covey in their classics on the subject.

Today I was caught by a comment by Allen about values. He suggests that our focus on values, far from being a route to happiness as described by others, is in fact fraught with danger. It is fraught because that values-focus reminds us that we have so much ‘work’ to do in order to comply with our values – which in turn diffuses that focus and makes us feel as if we are going nowhere. He suggests, I suppose (try concentrating when your dog demands attention), that we should focus on tasks and thus comply with the values, rather than try to focus on the values themselves.

To paraphrase:

  1. Covey/Hobbs: Focus on the values and create tasks and goals that fulfil them.
  2. Allen: Focus on the tasks and hope/intend that they fulfil our values, and therefore us.

In one sense, while both have merit, neither is complete (and I believe neither of the authors would argue differently) because regardless of our values, we live in an interdependent world which won’t allow us to ‘only’ do the things that comply with our values. We have to do tons of things that we don’t w ant to do, don’t like and would avoid if we could. These things are usually known as ‘work’ in the professional sense and ‘family commitments’ in the personal sense. (“Oh, another parents’ evening – joy….”)

Which takes me back to my 26th Feb blog entry, which in a way leans slightly towards the Allen perspective. If you can’t design your life around your values – and few can – then you are compelled to identify ways in which the values you have, serve the tasks that are imposed. That way, if you have a job you don’t want to do, at least in doing it you can comply with your values of Service, Excellence, Duty, etc. This means fulfilment even though, in the first instance, you would not have thought fulfilment possible.

However, you can only know you are doing that IF you know what your values ARE. I have created a new page in which I have re-created that portion of my book which tells you how to do that. Take an hour this week to identify your personal values. It’s incredibly informative.

I very dare you.

Your Weekly Reminder.

05 Sunday Mar 2017

Posted by in Time Management

≈ Comments Off on Your Weekly Reminder.

Tags

All too many time management books make two mistakes. They are mistakes that quite probably result in a surprising amount of wasted time, and they are mistakes that quite possibly cause the first stress-virus injection of the of the day. The mistakes are that they:

  1. Advise that one should plan one’s day at the start of each day.
  2. Almost always focus solely on the achievement of the reader’s personal goals.

Those of us in the know have a different philosophy. We plan at the start of the week. There are a few good reasons for this. To stretch the injection metaphor further, let’s call them inoculations.

Inoculation 1. At the start of the week (or, if you are like me, at the end of the ‘old’ week), you set aside a time and place for the planning process. This means that instead of already being in work and surrounded by pressure, you are in a calm place of your own choosing.

Inoculation 2. You look at your set of written down values, your mission statement, your roles and your goals. This puts you in a frame of mind that invites the establishment not just of direction towards achieving your own goals, but also to reminding yourself that in execution of all your roles, your compliance with your personal mission/values will help you serve others in the achievement of their goals, too. Thus, you plan your week in the context of your whole life – work, family, community, etc. In other words, in a whole life perspective.

Inoculation 3. You don’t only make a list of to-dos. That is a way of creating excuses because you’ll do the easier to-dos rather than the effective to-dos. No, what you do first is you decide what goal- and work-oriented tasks you have (and I include appointments as tasks in this context), and then you decide when, in the next week, you will carry them out. You plan the appointments, of course, but you can also schedule those other important to-dos by day, or even by specific time of a specific day. If you routinely do this at the start of the day, each day, what you tend to have is a mental image of a limited amount of time to decide how you’re going to do ‘EVERYTHING!!!!’

Inoculation 4. As far as is humanly possible, do the things you decided to do, when you decided they’d be done.

Having done all of that, think about the result. You have a schedule that you designed, which tells you when you have decided things will be done. Now, of course stuff will happen to threaten the plan, but you won’t have the stress of juggling everything – in fact, you will probably know how to manage that stuff around your set priorities, because of the plan. You are in control, stuff isn’t.

To break it down into smaller parts, the plan is:

  1. Get settled, then reconnect to what’s important to you.
  2. Look at all of the roles you perform.
  3. Set goals for each of the roles you intend to perform this week.
  4. Schedule those plans.
  5. Execute the plan.

Sometimes, genuine emergencies will arise, and it is then, and only then, that you should plan every day. Plan weekly, adapt (if you have to) daily.

And at the end of a week, have a long hard look at yourself and decide if it all went as well as expected. You’ll usually find that it did.

For more, get this, HERE.

51Kan416noL__AA324_PIkin4,BottomRight,-60,22_AA346_SH20_OU02_

Values-based Time Management Means Achieving the BEST Goals.

19 Sunday Feb 2017

Posted by in Character and Competence, Discipline, Time Management

≈ Comments Off on Values-based Time Management Means Achieving the BEST Goals.

Tags

, , , ,

“If a goal isn’t connected to a deep ‘why,’ it may be good but it usually isn’t best.” Stephen Covey

I hereby truly and solemnly declare and affirm that I want to run a marathon.

That is a true statement. Deep down I want to be able to say that I ran a marathon, that I did it in less than 4 hours, and here’s my medal on display in the cabinet with my bronze swimming certificate.*

Yes, as far as running a marathon is concerned, I really want to run one. But I am not prepared to make the effort.

The reason I am not prepared to is because such a goal is often a dream that is planted by the achievements of others, by a desire to demonstrate a high level of physical fitness when such a level is not necessary for achievement of any of my other goals, and ultimately by ego – I want to brag about it.

Let me emphasise – they would be MY motives, and if you want to do a marathon for truly personal, deeply emotional reasons you go ahead and do it, and good luck. I am not here to tread on your dreams.

The point I am making is that achieving someone else’s goals, or seeking achievement for reasons of ego, probably won’t result in the deep happiness that comes from achievement pursued for truly personal, deeply impassioned motives. On the other hand, if achieving those goals is a means to a better end and not ends in themselves, the passion for those longer-term outcomes will help you achieve the smaller steps on the road to that greater success, the success you really seek. And let’s face it, you’ll be fitter and better able to enjoy that success (provided you haven’t crocked yourself in the process). And the greater success will be the one that serves your values system.

Seeing the goal as something which serves your values is the essence of values-based time management. Selecting a goal that doesn’t dovetail your values system is futile – you won’t do it, or you will detest every moment spent in striving for it, and UN-happiness is not a normal pursuit, is it? (Masochists excepted.)

I suspect that a 10k running ability is ample for most of us who don’t enjoy sport for sport’s sake. If you can run 6 miles in an hour and have a sensible diet you’ll be fit enough for most professions. If you want to get fit enough to achieve your other goals, decide on a sensible level of fitness, pursue that, and spend the rest of the time on the actual objective.

Spend as much of your time as you can on getting the result you seek, and a sensible-but-lesser proportion of time on the ‘side-issues’ that serve that objective. Plan your time so that you maximise the likelihood of achieving the (your) Main Thing, without spending too much time on achieving side-goals that will serve the greater objective but aren’t goals in themselves.

It’s a fine balancing act and using a suitable, personal planning system will help. In that, you put your Mission and Goals to the fore, and plan to spend as much of your time not on ‘shoulds’ or ‘coulds’, but on MUSTS. The other two can be fitted in around them.

And be careful that those ‘shoulds’ and ‘coulds’ don’t become excuses for procrastination! (Next week’s subject.)

*I don’t have one of those, either. I am not a fish and if I am going two miles on water, I know people with boats.

 

For more on Values-Based Time Management, go here, or go to the Books page on this site

51Kan416noL__AA324_PIkin4,BottomRight,-60,22_AA346_SH20_OU02_