Tag Archives: “time management”

What the 7 Habits Did For Me.

01 Monday Jun 2020

Posted by in Character and Competence, Discipline, Purpose and Service, Time Management, Uncategorized

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I came to the Seven Habits later than I’d have liked, but since they weren’t published until 1989 and I was already 37 years old that’s not really surprising. I discovered the book in 1995 after I’d read Stephen Covey’s time management epic First Things First and realised that I enjoyed his writing style and presentation as much as I did the content.

In retrospect the book changed me in many positive ways, ways I wish to put on record and ways that I would encourage others to explore, if not adopt. I won’t look at the Habits themselves, as that would lengthen this article too much. I’ll just focus on their effect.

In reading The Seven Habits (and Covey’s other works):

  • I discovered that people allow themselves to be influenced, even created by their surroundings, and that I could decide that my surroundings would not affect me. We are all Pavlov’s Dogs, if we allow that to happen.
  • I discovered that the best way to achieve anything is to put myself forward rather than rely on things to happen in a way that suits me.
  • I realised that now and then it is better to just say nothing rather than express an opinion that will upset someone else, especially when there was no perceivable positive outcome to such expression.
  • I discovered that what was being presented to me by others is frequently coloured, flowered with opinion rather than objectivity, and designed to tell me what they want me to think, rather than what is actually unbiased and true. It made me question everything rather than just accept. Professionally, it made me a better investigator.
  • I noticed just how much time and effort is wasted on ‘things done the way they’ve always been done’ and without proper, considered thought. It made me challenge demands on my time – some I won, some I lost, but all taught me new ways to approach people whose demands challenged me.
  • I stopped challenging processes until I truly understood their objective, thus recognising what worked and what didn’t, so that I could influence effective change.
  • I started to think about my future and started developing and executing a plan that made my desired outcomes come into being.
  • I found that reading the book, with its considered prose, well-argued observations and incredible wisdom, made me more intelligent. It made me want to seek more knowledge, higher-level qualifications and challenging opportunities.
  • I decided that I wanted to teach this to others, and so I sought out the experiences, training and opportunities to do so. I even funded its availability in my local comprehensive.
  • I recognised that I have made many, many mistakes, but that they do not define me.
  • And many mooooorrrreeeee.

In conclusion, reading that book arguably made me a more productive employee, parent, husband and trainer. Yes, I still make mistakes but it is usually despite my knowledge rather than because of it. The principles apply – it’s my failure to apply the principles (on occasion) that influenced my personal errors. And given Covey’s confession that even he had trouble with them, I can live with it.

The book has sold 40 million copies, has just been re-issued as a 30th anniversary edition, and still surprises me with my recognition of bits of information that tweak my knowledge of the material and how it applies to my life.

I really, emphatically and enthusiastically recommend it. If nothing else, reading it led to some truly impactive self-discovery and personal growth. The hardback costs less than 10 pints and has a longer-term effect.

Or you can choose beer. Make the better choice.

Incongruence cost me – don’t let it cost you.

09 Thursday Apr 2020

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Ever done something you wish you hadn’t? Ever spoken down to someone when you didn’t mean to? Ever knowingly broken a rule, then regretted it? Ever judged a situation at a time of emotional disquiet, acted accordingly and then realised you had it wrong and always did – but let your emotion rule your thinking?

I’ve done most, if not all of those. And in each case, the fault lay within my acquiescing to the deed because I wasn’t wholly acting congruently – that is, either with my own values or (and this is important) the stated values of the organisation for which I was working. I may not have agreed wholeheartedly with those values but I should have accepted and complied with them. Silly me.

In lesser circumstances, the lack of integrity had short term results – poorer relationships that meant reluctance to engage with someone when I really needed to do so. Phone calls being put off, visits being postponed, and so on.

In the worst case, I felt I had to leave my job. Not entirely because of the offending act but because of the untenable situation it left me in. Nevertheless, the time management/productivity consequence of my failure to act with congruence was no job to manage or to be congruent about.

In TimePower, Charles R. Hobbs discussed how a lack of personal integrity – which I never thought was different to professional integrity but my job loss suggests otherwise! – causes problems not just in the productivity sense but also in terms of our own sense of self-esteem.

(I’ve known people use the term ‘personal self-esteem‘. What other kind of self-esteem could there be?)

When we fail to meet our own standards we tend to dwell on that failure. I’m not talking about failure in the sporting sense. If we didn’t fail to win at sports, no-one else would, either. To paraphrase Ziglar, if someone didn’t come second the winner wouldn’t have been first, they’d have been ‘only’. I’m talking about the kind of failure that our conscience tells us is our own damn fault.

In other words, failing to act with integrity – congruence with our personal beliefs or those we have adopted – wastes time in self-examination, further self-doubt, lack of self-confidence and, potentially, a whole host of other things that stop us doing, effectively, what we are supposed to be doing.

Now ‘retired’, I find that my biggest regret isn’t the lost money I would have earned, but the inability to do the work I had the opportunity to do. And the realisation that even when I wasn’t happy at work, I could have been. Which is an odd thing to write about stressful work but it’s true. I now have less to manage my time about, and less of a need to have high professional standards.

Which isn’t to say I won’t have high amateur standards!

Of course, some lucky people have no personal or professional values, so their integrity can float around complying with anything it likes, so they never fracture their self-esteem.

And do you realise just how much you can’t trust those people?

In conclusion, therefore, I encourage you to spend time identifying your values fully, then decide whether you’ve complied with them so far and then how you’re going to be congruent with them from now on. That’s NOW ON, not ‘in the future’, which is a bit nebulous. If you need help in doing that, it is available HERE. At no cost.

It IS worth the effort, and NOW is the time.

Are your habits making or breaking you?

08 Wednesday Apr 2020

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This has been reproduced from the internet. Unfortunately the original author hasn’t been identified, and is frequently stated to be that prolific philosopher, Anon.

Enjoy

The Habit Poem

I am your constant companion.
I am your greatest helper or your heaviest burden.
I will push you onward or drag you down to failure.
I am completely at your command.
Half the things you do, you might just as well turn over to me,
and I will be able to do them quickly and correctly.
I am easily managed; you must merely be firm with me.
Show me exactly how you want something done, and after a few lessons I will do it automatically.

I am the servant of all great men.
And, alas, of all failures as well.
Those who are great, I have made great.
Those who are failures, I have made failures.
I am not a machine, though I work with all the precision of a machine.
Plus, the intelligence of a man.
You may run me for profit, or run me for ruin; it makes no difference to me.
Take me, train me, be firm with me and I will put the world at your feet.
Be easy with me, and I will destroy you.
Who am I?

I am a HABIT!

 

What Habits do you have that serve you best – and worst?

And what are YOU going to do about the latter?

Start today. Start NOW.

This isn’t worki…… WOW!

07 Tuesday Apr 2020

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I had an experience this morning. I can’t say I haven’t had one like it before but it was the first for a wee while.

Jack Canfield wrote a book about 15 years ago called The Success Principles. It is good. This year he (finally!) brought out a workbook as a parallel. I like workbooks, they make me think. The trouble is that over the years I find them hard to complete because I’ve had the same thoughts over and over again.

There was a set of exercises about finding your Life Purpose. Done it before. One question was ‘define your Joy’. Ick. It was to finish the sentence “I feel joy when ……….” I don’t do joy. I define joy as being almost ecstasy, which means 5 minutes after the miracle of birth I’m all “What’s next?”

Then a few more exercises and finally one I’ve actually done before but ….. well, “Meh!” anyway, in the interests of science I went ahead, anyway. The questions were pretty much ‘Describe 2 characteristics you possess’, ‘Name 2 things you like to do’ and ‘What would your perfect world be like?’

Now, I cannot for the life of me recall what happened in terms of the order of thinking, but I came up with “I use my integrity, intellect and productivity to create, master and promote an inspiring philosophy so that all can live congruent, organised and purposeful lives.”

Pretentious? Moi?

I know I cheated – 3 words instead of 2 – but I realised as I drafted, edited and finalised it that (apart from the mastery part!) I am wholly focused on doing exactly that. Now, you may not be reading this (at all) and thinking, “Yeah, that’s Dave,” but that is what Dave does and that is what Dave aspires to.

It’s not a goal statement. That’s the next bit. But now everything I do and all the goals I seek will reflect more accurately, and more consistently, that Purpose. I’ve written four books, two specifically on my philosophy and productivity, and I have two more on the go. I teach people Advanced Driving and enjoy the requirement that I master it myself. And above all, in a sense, I aspire to mastering myself, too. There is a need for discipline, character, competence and service implied within that sentence, too. Three Resolutions compliant, so it is.

And the best thing of all is – and don’t take this personally – that whether or not people read, accept and implement the counsel that I advocate is not important. Their interest is outside my control. What is within my control is whether my daily activities reflect that sentence. Anything else is a bonus.

The AHA! that came with the realisation that this reflected what I was already doing, allied to having finally been able to put it into as short a sentence as that, boggled my mind. It may not boggle yours, but is there a similar sentence that accurately reflects your purpose and personal aspiration to live by some personal philosophy that you know makes perfect sense but you aren’t quite up to speed in terms of congruent performance?

Go on, I DOUBLE dare you.

Purpose

NOW is the time to prevent the post COVID explosion of stress.

03 Friday Apr 2020

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David Allen of Getting Things Done fame, wrote:

“Many organisations are exhorting their people to be ‘customer driven’ and to ‘go the extra mile’ to add a competitive advantage of extraordinary service that will win more business. But they may not be addressing the ability to handle that business. …… When your front line feels overwhelmed, watch out for resistance to new customers and opportunities.”

That, leaders in the public sector, is how your staff feel every day. Every time you say yes to a government diktat, or to a local authority project, or to a promotion-seeking evidence gatherer, you add to your staff’s stress. Every time you ‘listen’ to your staff and take no notes and do nothing, you’re adding more. And when you take on more and more new work in the knowledge that it’s not you but your front line that has to do it, and you do that without ridding them of the other work, you add stress.

No matter how productive your staff, you cannot just keep loading them with more without then having to wonder why they’ve gone sick for 6 months. And why they sue you for constructive dismissal.

Wake up!

Now would be a great time to look at all that stuff that is building up because of what’s happening, and respectfully, considerately, courageously but resolutely decide what to leave behind when it’s all over.

And where necessary, tell those who want that cr4p that they can’t have it unless they cough up money and resources for the catch up process.

Otherwise the cost of what you think you’ll be doing is going to be a lot more than you can afford.

Loss of morale (minimum), loss of staff (probably) and in extreme circumstances, loss of life. Some people can’t cope.

You’ve all heralded the new world of Mental Health in the Workplace.

Actively choosing what is TRULY important (as opposed to every different department demanding ‘their’ figures and forms be submitted by the end of any working day).

Train your staff in time management methodology,  and divest them – and you – of the Quadrant 3 and Quadrant 4 ‘nice’ stuff that is burning up their potential productivity. THAT is the way to keep staff and create the results that matter.

So put your money where your mouth is. Decide what isn’t going to be done when this is all over. And stand by your decisions.

 

Stretch yourself – be like Pregnancy Pants.

27 Friday Mar 2020

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“Sometimes things can go right only by first going very wrong.” Edward Tenner

And here we are. We exist at a time where the whole world has come to a grinding crawl, with the retail and hospitality industries taking a big hit. Which means that we, the citizens, denied our access to the dopamine of retail therapy and the opportunity to get away from it all suddenly find we have to find some other way of feeling good and ‘finding ourselves’.

Charles R Hobbs, of the original, non-Brian Tracy title TimePower, observed that when we go on holiday, the first thing we do on arrival is recreate the Comfort Zone that is home. First, we check the TV channels, and then we find out the wi-fi password. Is he right? Be honest.

Today, the comfort zones of shopping and the workplace have been denied to many, and to be fair that has resulted in a lot of imagination being utilised to cope with new challenges, which is arguably Mankind’s greatest skill. And as one esteemed philosopher put it, Mankind’s development has been the result of Challenge – Response.

The Challenge today is how to live in a confined space and feel happy, secure and productive for the period of the Lockdown. Of course, the nature of this lockdown is, shall we say, a bit like pregnancy trousers – there’s a bit of leeway that will expand and contract as needs demand.

Notwithstanding the ability or otherwise to do your paid work, we have a twenty-day window to:

  • Discover Kindle e-books, which can be in your lap in seconds and can feed your mind on a subject of interest to you.
  • Access on-line courses which can make you more employable.
  • Do all those jobs around the house that have needed doing. (My kitchen FINALLY looks organised.)
  • Talk to your partner and kids.
  • And your neighbours, whether they work for the NHS or not.
  • Telephone friends, neighbours and workmates using those unlimited minutes you’ve paid for.
  • (Personal favourite) Study The Seven Habits, First Things First and Principle-Centred Leadership and discover new ways of thinking – how to think, not what to think – an important distinction. All available on Kindle and, if you’re clever, very cheaply.
  • Read my blogs more often.

All of the above ideas, and any you can discover for yourself, will mean that you come out of the other side of this a better person, more organised, and possibly even more productive than before.

But, above all, doing something like those things will absolutely, unarguably and without fail MASSIVELY increase your sense of self-esteem – the value you place on yourself.

Go on – don’t just be a public hero like everyone else. Stretch yourself.

Win a Private Victory as well.

Character, Character, Character – and Standards. Now, more than since 1945.

24 Tuesday Mar 2020

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The lockdown of 2020 has begun. Not since 1939 has anything like this been asked of the citizenry of the UK. That year, 40-odd million citizens did right by their country and their fellow Brits by complying with and trusting the advice and orders of those we elected to deal with exactly this kind of situation.

And a few thousand or so took advantage. Spivs, we called them. We decried their disobedience to the rule of law. And then we bought eggs off them.

We find ourselves in the middle of a truly extraordinary – for us – series of events. Which means we are now being called upon to demonstrate more character, as a people, than we have for quite some time.

Now we can stand up, or we can fall down.

It grieves me to say this, but the nature of televisual celebrity suggests that this might not happen. The young of today, fed as they are by the ‘me’ cult of the Kardashians and Made in Chelsea, will either act true to expectations and, as the evidence so far suggests, stamp their feet and demand their rights to do what they please regardless of the truth of principled living.

Or they may surprise us and show the kind of character that the youth of 1939 demonstrated when they knuckled down, volunteered, fought and died in defence of what had gone before.

Note that – they had a life, and Hitler interrupted it. They accepted that intrusion and a nation rose up to the challenge.

We had a life yesterday, and a virus has interrupted it.

I am calling upon everyone to demonstrate the same levels of character that were displayed then, by people just like us who had loved ones to protect, lifestyles to preserve, and an enemy to defeat.

And I will call out any selfish idiots I see.

Now, on a slightly different tack, I’m also going to ask that people do something else they may be tempted to put to one side while they are in isolation.

Maintain, or even Raise Your Standards.

At home, it is easy to let standards slip. There is a lot of anecdotal evidence that suggests that the standards people visibly maintain and expect in the workplace don’t apply when they’re at home. Suit wearers get into their baggy sweatpants, don’t shave, watch telly all day eating fast food.

That is the slippery slope to weight-gain, depression and lowered productivity.

Work as hard at home as you do at work. I’m not suggesting you wear business attire in your house (although why not?), but you can at least dress as if you’re going to be seen in public, ensure you’re clean and well-presented, and only grow a beard if you really mean it. (Ladies excepted.)

Then ‘normal’ will be a lot easier to achieve when it’s all over.

Bon chance, mon amis.

Bewitched, Bothered & Bewildered. Or Beguiled?

23 Monday Mar 2020

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When I have promoted my works and offer training in the realms of personal development, I often find resistance not to the time or costs, but to the very idea of the material. I wrote in Police Time Management why I think this is in respect of that particular field of knowledge, but today I listened to a lecture by the late, great Jim Rohn and I think he hit the nail on the proverbial.

He spoke of the Sermon on the Mount and described how the response was reported in the Bible as being divided into three types – the perplexed, the mockers and the believers. Hence my title this morning.

Let’s have a think about all three, and their motivations.

The Perplexed. They don’t know what you’re talking about. These people are the ones in the Unconscious Incompetence bracket of Noel Burch’s model. They don’t know what they don’t know and are equally unable to comprehend that what they don’t know will serve them. They’ve likely already concluded it’s too hard to understand so they don’t bother trying.

The Mockers. These are the ones who know it all, or think they do. They don’t see that there is an alternative way of thinking to the one they’ve already decided is best. And rather than articulate that because they know it to be a stupid position or can’t face the work involved, they attack the idea. It’s easier than knuckling down and listening.

The Believers. Now, here we have to be careful because there are actually three strands. There are the Believers who believe regardless of the efficacy of the argument, so they’ll believe no matter what is said, if they are convinced by the speaker. Then there are Believers who are the Consciously Incompetent, who know that there is something that they don’t know – and want to know it. And the final subset are the ones who’ve had the training and have applied it to the degree that they know it to be good stuff.

That last set is very present on LinkedIn, but there’s something they could do that they aren’t doing. They aren’t letting anyone else know that the stuff is good.

Some possible reasons. They are naturally well-organised ‘time-managers’ and don’t realise that others need this input. Or perhaps they think it’s a great secret and don’t want anyone to know because it makes them appear really effective. Or they think that the cost of training their peers and staff in such material isn’t cost-effective.

So they are Believers but not Advocates. I like the by-line I use for my LinkedIn page – Advocate of the Seven Habits – because it underlines my willingness to communicate something I believe in. I would ask others to do the same, but not only in terms of their chosen profession.

I would encourage people to look at the provision of training in the sub-skills of ‘work’ – sector specific or in a more general sense – like communications, self- and time-management, administration practices, even mindfulness (ugh) if it makes their staff more productive and less stressed.

As the greats have said (and I paraphrase) – Give a man a fish and you feed him for a day. Teach a man to fish and he’ll produce enough fish for his employer to sell at a massive profit through enhanced effectiveness and efficiencies.

Go on. Train your staff or just buy them a book about ‘stuff’. Many have, and many have benefited as a consequence.

Be the right kind of Believer.

Clutter. Ask a better question.

21 Friday Feb 2020

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Clutter. Clutter of the mind, clutter of the desk, clutter of the computer. All of it gets in the way, and all of it is our fault.

Edwin C. Bliss, author of time management texts of yore, suggested that people made a big mistake when deciding whether or not to keep something, like a document or file. The erring folk asked, “Will I conceivably ever need this again?”, and because ‘conceivably’ is always, er, conceivable, it gets filed away for ever. Clutter.

Bliss suggested asking a different question. He proposed asking the question, “If I lost this, what would I do?”

If the answer was ‘shrug’, he’d bin it. Alternatively, the mind would be directed towards finding a solution to finding the potentially lost, and the imagination would present answers as to how to minimise the need or facility for retrieval.

Of course, we now have The Cloud (a.k.a. someone else’s reliable and secure – honest – computer), and memory sticks (my preferred option). But the problem with these can be the same if we aren’t careful – we just gather sticks and clutter them, instead.

So the time management advice of the day is to manage your retrieval system by first of all only putting into it what you absolutely know would be irretrievable if you didn’t, but also to name the files in such a way as to find them easily when you do need them.

In the front office at Newport Central Police Station in Gwent, there was a computer. By virtue of its location it was used by everyone who needed to write something quickly for prisoner handovers, reports, whatever. Anyone using this desktop was presented with a screen containing shortcuts to Doc1. Not just one Doc1, but somehow to a plethora of Doc1s. Notwithstanding my confusion as to how many Doc1s a computer could create, how and why they managed to save them to the Desktop screen instead of the document folder I will never understand: but the question also arose as to how long anyone would take to find ‘their’ Doc1 if they needed it again?

Giving a saved file a searchable, relevant name is important, and there is no limit to how long that name could be (within reason). Once the immediate need for access is over, stick it somewhere safe, accessible but out of the way. Stick, cloud, external drive, whatever suits. Learn how to use the search function on the documents and other folder windows (you’d be surprised how few people know how that works).

But don’t have your file icons cluttering your folders, desktop or laptop screen or desk (in the case of paper), dragging your attention away from the truly important, needed stuff. Your mind is for thinking. Not for managing files.

Do it Now.

 

For more on the subject, and other time management advice, buy this book, available from Amazon.

PTM Pic

Save your children!

19 Wednesday Feb 2020

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Dearly beloved, today’s lesson comes from the Book of Principle-Centred Leadership, Chapter 12, pages whatever (Kindle doesn’t paginate).

Don’t you just love it when you think a profound thought – and then read a book by a great writer who expresses exactly the same idea? Maybe with better prose, but identifying the same concept, nevertheless?

I have suggested in the past that success is basically the result of excellent time management and effective communication, and in the aforesaid book, Stephen Covey suggested that a successful family life is the result of those two skills. Okay, he adds problem-solving as a third competence but two out of three ain’t bad.

Covey proposes that time management, or rather the ability to lead and manage ourselves in the context of the time available and our relationships, is essential if we aren’t to waste time NOT doing those things that create what we define as success. He proposes that the ability to be clear in communication is also key – clearly saying what we mean, ensuring that we understand what others mean, and even getting so good at communication that we hardly have to speak at all. And developing the skill to solve problems, which is based on asking four questions.

  1. Where are we now?
  2. Where do we want to be?
  3. How will we get there?
  4. How will we know we’ve got there?

Which, to be frank and to return ‘his’ three skills back to matching my two and making me feel smug all over again, is basically the formula for setting a Goal – in this case, setting the Goal of Solving the Problem. And goal setting firmly comes under the time management heading. So there.

Can you think of any problem that isn’t solved by asking those four questions? Even if the problem is solved in three seconds flat, the solver undergoes that process even if they don’t realise it.

David Allen, in his book ‘Getting Things Done’ also outlines how we unconsciously undergo a ‘Natural Planning Method’ when we plan even the simplest of projects, which scientists have analysed into Project Management ‘science’. Everything complicated started out as something simple. We just make it harder because we’re sooooo clever. Which might explain why, in 2021, it takes years to implement any idea that used to take weeks. Discuss.

Given that Stephen Covey and I are so clever, one has to ask (as a client, employer or individual):

Why don’t they teach time management, communication and generic problem solving to young people in school?

Imagine an organised student able to express him- or herself with patient sentence construction, who has a plan to achieve what is expected of them as well as what they want to achieve as a person, who sees a problem as a relatively simple A to B issue that s/he has time and resources to solve. Instead of just telling them stuff we want them to regurgitate in December and May.

It seems strange how we expect people to know this stuff without teaching it.

Buy this book and give it to your kids!

7HT